Vibestar Events

Frequently Asked Questions

FAQ'S

1. What types of events do you organize?

We specialize in a wide range of events, including corporate events (e.g., product launches, conferences, galas), government and NGO events (e.g., national celebrations, community outreach), weddings and pre-wedding events, private and social events (e.g., birthdays, baby showers), cultural and lifestyle events (e.g., ruracios, music concerts), and education/youth events (e.g., graduations, career fairs). We also offer custom and hybrid events, such as mobile pop-ups and virtual livestreams.

Yes, we cater to events of all sizes, from intimate gatherings like proposal setups and VIP dinners to large-scale events like national celebrations and music concerts. Our team customizes logistics, decor, and services to match your event’s scale and vision.

Absolutely! We manage destination weddings, corporate retreats, and multi-location events like county launches or NGO activations. We coordinate travel, accommodations, and local logistics to ensure a seamless experience.

Our services include event conceptualization, venue selection, decor and theming, catering, entertainment, PA systems, lighting, branding, photography/videography, ushering, and coordination. We also offer add-ons like photo booths, kids’ zones, and lounge areas. Each event is tailored to your specific needs.

We recommend booking at least 3–6 months in advance for large events (e.g., weddings, conferences, or galas) and 1–2 months for smaller events (e.g., birthdays, baby showers). However, we can accommodate last-minute bookings depending on availability—contact us to discuss your timeline!

Yes, we provide free initial consultations to discuss your event vision, budget, and requirements. This helps us tailor a plan that aligns with your goals. Schedule a consultation via our website or by phone.

Yes, we customize our services to fit your budget. After discussing your needs, we’ll provide a detailed proposal with options to prioritize key elements while staying cost-effective.

Yes, we provide comprehensive branding services, including custom logos, banners, and backdrops, as well as media coordination for product launches, press conferences, and trade shows. Our team ensures your brand is showcased professionally with high-quality visuals and coverage.

Absolutely! We design engaging team-building activities, outdoor setups, and entertainment for corporate retreats to foster collaboration and fun. Activities can be customized to your company’s goals and team dynamics.

Yes, we provide professional AV systems, including projectors, microphones, and PA systems, as well as stage setups and seating arrangements for conferences and seminars. We also offer tech support to ensure smooth presentations.

Yes, we design eye-catching, branded booths for trade shows and exhibitions, handling everything from setup to registration and directional flow to maximize attendee engagement.

Yes, we specialize in protocol management for government and NGO events, including delegation hosting and county launches. We provide VIP setups, translation services, ushering, and large-scale logistics to meet official requirements.

Yes, we organize rural outreach and community events with mobile stages, tents, catering, and decor. We ensure accessibility and cultural sensitivity for community barazas, public forums, and NGO campaigns.

Yes, we manage logistics for national and county-level events, including crowd control, transport, large tents, PA systems, and protocol management to ensure a smooth and impactful celebration.

Yes, we offer translation and interpretation services for delegation hosting, ensuring effective communication for multilingual events.

We offer both full-service wedding planning (from venue selection to day-of coordination) and à la carte services like decor, catering, or photography. Whether it’s a traditional, white, or destination wedding, we tailor everything to your vision.

Yes, we specialize in cultural weddings and ceremonies like ruracios, nzio, etc. We handle cultural decor, attire coordination, and protocol to honor traditions while ensuring a smooth event.

Yes, we plan destination weddings across Kenya, handling travel logistics, accommodations, local vendor coordination, and cultural considerations to create a memorable experience.

Yes, we coordinate with all vendors (florists, caterers, photographers, entertainers, etc.) to ensure seamless execution and alignment with your wedding vision.

Yes. We design custom themes for birthdays, baby showers, gender reveals, and other social events, complete with decor, cakes, entertainment, and photo moments tailored to your preferences.

Yes, we offer sensitive and professional setups for memorials and celebrations of life, including tents, seating, PA systems, and coordination to ensure a dignified and meaningful event.

Yes, we create romantic and memorable setups for surprise proposals, housewarmings, or small family gatherings, complete with flowers, lighting, and personalized touches.

Yes, we offer kid-friendly entertainment like bounce houses, face painting, games, and dedicated kids’ zones to keep young guests engaged and happy.

Yes, we provide end-to-end management for music concerts and fashion shows, including stage setup, sound engineering, lighting, artist handling, and runway coordination. We ensure a professional and memorable experience.

Yes, we organize religious events like crusades and gospel concerts, as well as cultural festivals with pop-up booths, decor, and coordination. We respect and incorporate cultural and religious nuances as needed.

Yes, we provide discreet and respectful setups for dowry negotiations and other private cultural ceremonies, including private tents, catering, and protocol management.

Yes, we manage talent shows and art/culture festivals with stage setups, judging panels, lighting, and branding to create vibrant and engaging experiences.

Yes, we plan school graduations, fun days, university galas, and youth camps with games, entertainment, catering, and decor. We create safe, engaging environments for students and young attendees.

Yes, we set up career fairs with branded booths, directional signage, and efficient layouts to facilitate networking and engagement between attendees and exhibitors.

Yes, we provide outdoor setups for youth camps, including tents, seating, catering, and activities like team-building games to create a fun and memorable experience.

Yes, we create fully customized events tailored to unique themes or client needs, such as VIP private dinners or branded pop-up activations, with attention to every detail.

Our add-ons include photography/videography, ushering/coordination, cakes/catering, custom decor/theming, tents/furniture/flooring, PA systems/lighting, branding/printing, entertainment/DJs, lounge areas, photo booths, and kids’ zones. These can be added to any event package.

Yes, we offer custom cakes and catering with options for dietary restrictions (e.g., vegan, gluten-free, or halal). Let us know your preferences, and we’ll tailor the menu accordingly.

Contact us with your event details (type, date, location, guest count, and specific needs), and we’ll provide a customized quote within 24–48 hours. You can reach us via email, phone, or our website’s contact form

Our cancellation and refund policies vary based on the event type and booking timeline. We’ll provide detailed terms during the booking process. Please contact us to discuss specific scenarios.

Yes, we typically require a deposit to secure your booking, with the amount depending on the event size and services. Full details will be provided in your contract.

Yes, for larger events like weddings or conferences, we can arrange customized payment plans to suit your budget. Please discuss your needs during the consultation, and we’ll provide a tailored payment schedule.

We work closely with clients to accommodate changes in event plans, such as date or venue shifts, and have contingency plans for unforeseen issues like weather for outdoor events. Our team will communicate options and adjust logistics as needed to ensure a successful event.

We can assist in coordinating event insurance through trusted partners to cover potential issues like cancellations or damages. Please discuss your needs with us during the planning process for recommendations.